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Intuit Quick. Books Online Plus Review & Rating. Intuit has done a lot of tinkering under the hood with Quick. Books Online Plus ($3. The cloud- based accounting application has incorporated dozens of finance- reporting and billing changes over the last year, as well adding as Starbucks Mode, a welcome new privacy setting that hides sensitive information from those who might glance at your device's screen when you're working in public.
Quick. Books Online Plus is our Editors' Choice for cloud- based accounting services. Xero, its closest competitor, has recently added hundreds of small improvements, but it still has some catching up to do. Quick. Books Online Plus is just one tier in the Quick. Books Online family, a family that includes Self- Employed ($9. Simple Start ($1.
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Quick. Books Online Plus, of course, does more. Building a Foundation. If you've been entering and saving data in another accounting solution that can export to . CSV or Excel formats, you can import customer and vendor files, products and services, and your Chart of Accounts into Quick. Books Online Plus.
Importing data from one accounting application to another—or even from Excel itself—can be a challenging process that may require the help of a financial advisor. It can be done, but make sure you're very clear on the required steps before forging ahead. The days of lengthy, multi- question setup wizards that desktop software used to employ are long gone.
So, whether you import existing data or start from scratch with Quick. Books Online Plus, you'll have some preparation work to do before you start working with your finances. Quick. Books Online Plus, like its competitors, offers some introductory suggestions, but then it's off to the Settings screens.
You can just jump in and start producing transactions, but you'll have to enter customer information and item records, and so on as you go along. You may also find that a feature you need hasn't been activated. The best course is to click on the gear icon next to your company's name and select Company Settings. Quick. Books Online Plus then displays a series of sectional tabs on the left (Company, Sales, Expenses, Payments, and Advanced) that is similar to the Preferences screens in desktop Quick. Books. You'll be able to turn features on and off (Classes, Custom Transaction Numbers, Purchase Orders, and so on) and access exceptionally flexible customization options for forms. The Advanced screen contains more nuts- and- bolts accounting options, like your fiscal year, your designated shipping account, and your ability to . Each also chooses to have a different set of features turned on or off when you begin.
You can change these default settings, and should do so in your first hours with the application. Quick. Books Online Plus's set of Company Setting options, along with other preparatory tools accessible from the same screen (product and service lists, user permission management) are conceived and presented in a more understandable, flexible, thorough fashion than most competitors' settings, though Xero is equally comprehensive. User Interfaces, Navigation Tools. The home page is the first thing you see when you sign in to Quick. Books Online Plus. Almost all cloud- based accounting solutions call these . They also contain links to related activities (invoice creation, account maintenance, etc.).
Quick. Books Online Plus is no better or worse than the competition's dashboards. Each company arranges similar sets of data in different ways. Most cloud- based solutions use a combination of navigational/content tabs across the top and, sometimes, additional tabs in a vertical pane on the left. Quick. Books Online Plus is an exception here (Wave operates similarly). It displays a left vertical pane that contains tabs representing each major site area: Home, Customers, Vendors, Employees, Transactions, Reports, Taxes, and Apps. The tree icons at the top of the screen open a search tool, links to all transactions that you can create, and a list of the most recent transactions. Once you click a tab, those two navigation panes remain, and the dashboard is replaced with the content for that segment of the application.
Quick. Books Online Plus's user interface is the best of the bunch. It uses a lot of real estate, basically taking up the whole screen. The UI is colorful, simple, and easy to understand, and navigation tools are intuitive and well placed.
It looks very different from Xero' UI. Quick. Books Online Plus is big and sprawling, however, whereas Xero takes up only about half of the screen and is harder to read. I didn't find it to be as intuitive as Quick.
Books Online Plus for the accounting novice. Individual Modules. The site's functions are separated in a logical, user- friendly way. For example, if you click Customers, the screen displays a multicolored bar across the top that gives you instant information about the state of your accounts receivable. It tells you how many pending estimates you've issued, along with the total dollar amount. It does the same for unbilled activity, open and overdue invoices, and invoices paid within the last 3.
Your customer list appears below, but when you click on a tab in the colored bar, it changes to reflect only the transactions represented by those totals. You can select a subset of customers and send them all email or statements, sort or search the customer list, and link to the underlying customer records. The final two columns in the table display the open balance and a link to any related actions, like Receive Payment or Create invoice. You can download or print the list and modify its columns. The Vendors area works similarly, though it relates to things like purchase orders and bills.
Of course, its action options are also different. Click any other tab in the left vertical pane, and Quick. Books Online Plus uses a combination of lists, charts, drop- down menus, and links for its operations. You can create new records (customers, vendors, and so on) or initiate actions (Run Payroll and Record Tax Payments) by clicking a link on the related screen.
Records and Reports. One of the advantages of using an online accounting application is that once you enter a bit of information, you rarely have to ever enter it again. You create records containing details about, for example, customers and vendors, products, and services. You'll always be able to access lists of these records when you're creating transactions and reports. Quick. Books Online Plus's record formats are thorough and clear. Beyond the basic contact information fields included in all of them, customer templates contain fields for notes, tax information, and payment/billing preferences and terms.
Vendor records can contain account numbers, terms, tax IDs, and opening balances. Employee records require even more detailed information, such as withholdings, pay, and deductions. Inventory- tracking in Quick.
Books Online Plus is superior to its competitors'. You can create records for both products and services. The site supports the creation of billable time entries, as well as weekly timesheets.
Product record templates include fields for both item sales and purchase information, with corresponding costs and accounts. And if you want to track inventory, you can enter a starting quantity on hand within the record, and Quick.
Books Online Plus will continue to track it. Xero has just begun offering item- tracking, but it's a more complex process than in Quick. Books Online Plus. No one does reports as well as Quick. Books Online. The site is home to dozens of exceptionally customizable report templates. And its integrated, comprehensive payroll application completes what is the most well- rounded application reviewed here.
All accounting websites offer at least a few reports, and many (like Wave) have some kind of payroll option, though Xero has yet to complete all the state payroll tax tools. Still the Champ. There are pockets of excellence in many other cloud- based accounting services at this level, and particularly Xero. Its recent changes to inventory and reports are promising, and the new Find and Recode tool—best used by an accountant or bookkeeper—makes it possible to modify multiple transaction lines simultaneously. And it offers some functions that Quick.
Books Online Plus doesn't, like its Online Quotes and multicurrency support. A less expensive, less robust cloud- based accounting solution like Freshbooks (which won our Editors' Choice for accounting for very small businesses) may be all you need if you're a sole proprietor or very small business.
Considering its subscription cost, Quick. Books Online Plus is better suited to a company that requires its depth and flexibility. But the Editors' Choice award goes to the accounting website that offers the most effective, comprehensive, useful and usable tools, incorporating depth and flexibility that are superior: Quick.
Books Online Plus.